The check-in with your mentees is an important process, and we believe that this way of keeping in touch with your colleagues and employees is a must. However, it does not have to be complicated.
To begin with, navigate to the module Performance- Latest check ins option.
You will see a list with the check-ins between you and your mentees, as the filter Performance manager will be automatically set to you. As you can see, on the right of the page, you have a list of the filters that you can sort the way you like it.
You will find information such as the current performance manager, the current check-in time frame, you can filter the users alphabetically, by the duration since the last completed check-in, and you can even nudge the users into completing the check-in and see the history.
If you click on the current check-in timeframe, you will be taken to a new page that represents the mentee's most recent check-in. To continue with the check-in procedure, click on Go to check-in.
Note: You can change the time frame of a certain check-in. If you feel like you need to meet up with your mentee earlier or later than discussed, you can simply click on change the check-in time frame and choose another date.
On the right of the page, you will see the check-in activity between you and your mentee.
You will see the feedback and kudos received since the last check-in, OKRs, the teams from which the mentee is part, and the last finalized check-in.
When looking at the form, you will have to answer two questions about the mentee, and you can choose to write them down and share them now, or you can leave the page anytime and edit your notes later, as they will automatically be saved. Once you press Share, the mentee will be able to see your answers, and you can see theirs if they shared them before you.
At the end of the form, you will have to complete the Summary and note the Overall Performance. We recommend having a face-to-face or online meeting before finalizing the check-in. Only you will be able to do the last step. After that, don't forget to press Share and Finalize.
The questions are descriptive but at the same time, they leave space for you to be as explicative as you want.
- The first question is How would you describe your mentee's results, accomplishments, and lessons learned for this period? and you can keep the answer as short or long as you wish. We recommend you be as honest as you can, and if you really saw a spark here, express it!
- The second question is What your mentee should improve and/or achieve in the near future?, this can really help them evolve in their career if you are being honest. Things are perceived differently when seen from the outside, and maybe you are the awakening voice they need;
- The Summary should be completed after you have already had the meeting with your colleague and you both discussed and came to a conclusion together;
- The Overall Performance should be graded based on your expectations besides your mentee's actions, and it should reflect their activity, not them as a person.
Note: If you would like your company to have a custom form, you can contact us at support@mirro.io and we will create some questions more fitting for your company.